OBU Prep and Partnership Student Services Coordinator

OKLAHOMA BAPTIST UNIVERSITY - SHAWNEE, OKLAHOMA

Address of Job Location: 500 W University St, Shawnee, OK 74804

Website page of the Job Posting

Job Summary:

The OBU Prep and Partnership Student Services Coordinator is responsible for overseeing the university’s high school student preparatory department (concurrent programs) including managing dual credit partnerships with high schools and advising dual enrollment students in both online and in-person modalities. This person will also lead in supporting the onboarding and advising of students entering the university through subscription-based partnership programs. This role serves as a key liaison between the university, partner high schools, academic departments, and enrolled students to ensure a seamless, high-quality academic and student support experience.

Job Responsibilities:

Dual Credit & High School Partnership Management
• Manage and maintain dual credit partnerships with high schools, including communication, coordination, and compliance with institutional and state policies.
• Serve as the primary point of contact for high school administrators, counselors, and instructors participating in dual credit programs.
• Coordinate course offerings, student eligibility, registration processes, grading timelines, and academic calendars related to dual credit.
• Collaborate with academic departments to ensure curricular alignment and instructional quality.
• Assist with partnership development, renewals, and data reporting as needed.

Student Advising & Support (Dual Enrollment)
• Provide academic advising to dual enrollment students participating in online and on-campus courses.
• Guide students and families through enrollment processes, course selection, registration, academic policies, and university expectations.
• Support students in navigating learning management systems, academic resources, and student services.
• Monitor student progress and proactively intervene when academic or engagement concerns arise.
• Communicate regularly with students, parents/guardians (as appropriate), and school partners.

Subscription-Based Partnership Onboarding & Advising
• Support onboarding for new students entering the university through subscription-based partnership models.
• Advise students on academic pathways, degree planning, and transition from partnership status into traditional enrollment, when applicable.
• Coordinate orientation materials, advising sessions, and communication workflows for subscription-based cohorts.
• Collaborate with admissions, registrar, financial services, and academic units to ensure smooth student entry and persistence.

Administrative & Collaborative Functions
• Maintain accurate student and partnership records using institutional systems.
• Assist with program assessment, reporting, and continuous improvement initiatives.
• Contribute to the development of advising materials, guides, and communication templates.
• Participate in outreach events, information sessions, and training related to dual credit and partnership programs.
• Stay informed on best practices and regulatory requirements related to dual enrollment and pre-college programs.

Other Duties:
• Meet regularly with online partners.
• Assist in recruiting new subscription partners
• Other duties as assigned.

Job Requirements: Required Qualifications:
• Experience in academic advising, student services, enrollment management, or partnership coordination in a higher education or K–12 context.
• Strong interpersonal and communication skills, with the ability to work effectively with high school students, parents, educators, and university stakeholders.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple programs and priorities simultaneously.

Education:
Required: High School Diploma.
Preferred: Bachelor’s Degree.

Experience:
Required: Administrative Experience.
Preferred: Experience in education as a teacher, administrator, or advisor.


Equipment:
• Microsoft Office 365.

Physical Requirements:
• Ability to travel, on occasion, to meet with schools or attend conferences.

Special Requirements:
• Must be a member of a local evangelical* Christian church.
*Evangelical is a broad term referring to segment within Christianity which maintains the authority of the Bible and the belief in salvation by faith in Jesus alone.
• Please apply using the link for “Support Staff Applications” on the OBU website.

Expiration Date of Job Posting: May 31, 2026