Administrative Assistant for the School of Science Mathematics and Engineering

OKLAHOMA BAPTIST UNIVERSITY - SHAWNEE, OKLAHOMA

Address of Job Location: 500 W University St, Shawnee, OK 74804

Website page of the Job Posting

Job Summary:

The Administrative Assistant will provide administrative, and facilities support to the Chairs of Science, Mathematics and Engineering faculty in the James E. Hurley School of Science, Mathematics and represent Oklahoma Baptist University well.

Job Responsibilities:
• Provide administrative support for faculty schedules and maintenance of the calendar for Science and Math events and student advising appointments.
• Assist with travel plans for faculty and students.
• Assist with unit budget reporting, purchasing, and invoicing.
• Maintain a communication flow with prospective students, assisting with tracking communications and prospective student appointments for visit.
• Assist the Chairs of both Science and Math with load reporting of full-time and adjunct faculty.
• Coordinate planning, publicity, and promotion of all on-and off-campus events with the Science and Math Chairs and faculty.
• Assisting with the facilities management of Wood Science Building offices and classrooms, including room use management.
• Assist Science and Math Chairs in managing and administering communications with part-time faculty, including coordination of applications, employment paperwork, key requests, and securing office space and technology.
• Assist Science and Math Chairs in coordinating, publishing, and updating class schedules and locations for each semester.
• Work with Science and Math faculty in ensuring accuracy of the OBU website content representing the Science and Math programs and making updates to the website calendar and webpages.
• Assist with updating and maintaining Science and Math social media accounts.
• Supervise student workers as assigned by the appropriate Budget Directors.
• Assist Science and Math Chairs in training and supervising student workers.
• Meet regularly with the support staff across the Business, Health Science, and Education areas.
• Meet regularly with the Science and Math faculty to assess needs.

Job Requirements:
• Able to establish and maintain effective working relationships with others.
• Be a clear communicator with exceptional follow-up skills for closing communication loops.
• Able to communicate information and ideas, orally and in writing with precision.
• Proficient with Microsoft Office.
• Self-motivated, consistently collegial, and able to creatively solve challenges.
• Ability to understand budget reporting.
• Ability to learn quickly.
• Basic knowledge of administering various social media platforms.
• Possess exceptional professionalism, discretion, and confidentiality in daily communications and work habits.
• Able to remain at a desk for several hours at a time and lift up to 25 pounds.

Education:
Required: High school diploma.
Preferred: College and/or professional training.

Special Requirements:
• Must be a member of a local evangelical* Christian church.
*Evangelical is a broad term referring to segment within Christianity which maintains the authority of the Bible and the belief in salvation by faith in Jesus alone.

Expiration Date of Job Posting: March 01, 2026