Administrative Assistant, Division of Art and Design; Division of Communication Arts

OKLAHOMA BAPTIST UNIVERSITY - SHAWNEE, OKLAHOMA

Address of Job Location: 500 W University St., Shawnee, OK 74804

Website page of the Job Posting

Job Summary:

Oklahoma Baptist University and The Warren M. Angell School of Visual and Performing Arts are looking for an Administrative Assistant to support the Division of Art and Design; Division of Communication Arts through operational coordination, administration, and facilities support. The Administrative Assistant also engages students and prospective students regularly and will represent OBU and the Division’s mission and core commitments.

Job Responsibilities:
• Oversee the production of printed programs, digital signage, and all promotional materials related to the division events and performances.
• Assist with divisional budget reporting, purchasing, and invoicing.
• Maintain a communication flow with prospective students, assisting with tracking auditions, admittance and scholarship communications.
• Maintain a presence of information for current and prospective students, full-time and part-time faculty, donors, and guests.
• Assist the Division Chair with load reporting of full-time and adjunct faculty.
• Coordinate with the Division Chair and Faculty, the planning, publicity, and promotion of the divisional campus events. Work as liaison between faculty and the events office for events and event accommodations.
• Assist the division in managing and administering communications with the part-time faculty, including coordination of applications, personnel recommendations, key requests, and securing office space and technology.
• Assist with the facilities management of Sarkeys Center, Art building and Art annex including room use management.
• Assist the divisional chair with coordinating, publishing, and updating class schedules and locations for each semester.
• Work with the division in ensuring accuracy of their representation on the OBU website, including updates to the website calendar and content.
• Assist the divisional chair in training and supervising student workers.

Other Duties:
• When needed, attend weekend and evening events.
• At times assist with travel plans for the Chair and/or faculty.

Job Requirements:
• High School diploma.
• Previous work experience in a related field.

Preferred Qualifications:
• College and/or professional training.
• Administrative experience in a related field.

Special Requirements:
• Must be a member of a local evangelical* Christian church.
*Evangelical is a broad term referring to segment within Christianity which maintains the authority of the Bible and the belief in salvation by faith in Jesus alone.
• Please apply using the link for “Support Staff Applications” on the OBU website after clicking APPLY NOW.

Expiration Date of Job Posting: January 31, 2027